Tips to safeguard your company data

How would your company cope if there was a major data breach?  Loss of data can have a devastating impact on a business and it is easy to think that it won’t happen to you until it is too late.  With cyber attacks becoming more prolific and increasingly sophisticated having good IT security solutions in place is a priority. 

We have put together some solutions that are easy to implement and will help safeguard your company data.

Data Security Policy

To compile a Data Security Policy you need to understand what data you have and establish where it is stored and how it is used.  Categorise your data so that the right levels of security are in place and ensure individual access privileges are kept up to date.  Carry out an IT audit of your networks, computers and mobile devices and establish where data is stored and where you are vulnerable. Keep your Data Security Policy up-to-date and provide a checklist of security protocols that your staff can easily refer to.

Staff training

Many employees still click on links and are careless about accessing company data in public spaces.  Train your staff about data security and make sure they are aware of their role in protecting company data.  Face-to face training is often more effective and enables you to establish knowledge gaps and answer any queries. 

Passwords

Passwords are the first line of defence from malicious attacks so should be an important part of your Data Security Policy.  Ensure that you use passwords for all computers and mobile devices.  Avoid obvious and default passwords and if you suspect a compromise change your passwords immediately.  For companies wanting more robust security it is worth using a password management system such as Last Pass or Roboform.

Multi-factor authentication

One of the leading sources of data breaches are through password theft so it makes good sense to complement your password policy with multi-factor authentication.  Multi-factor authentication identifies the user via more than one factor, such as a password or pin number, a mobile device or a fingerprint.  

Up to date software

Updates to your software provide critical security patches that will protect you against hackers and computer viruses. Some of the most harmful cyber attacks take advantage of software that has not been updated.  A common misconception is that because the automatic update box is ticked that updates will routinely happen, but this process can easily be interrupted by a computer glitch.  If you value good security you may consider using a proactive maintenance and monitoring plan such as our Bronze Plan, which will ensure your computers are running the latest updates and anti-virus software as well as protection from malicious attacks.

Data backup

If you have a security breach the quickest way to recover data is via a good back up.  Any data lost through human error, a hardware malfunction or a cyber attack can be restored from a recent back up so that you can get back to work with minimal disruption.

Data Encryption

Encrypting data is a useful security tool which means that if your hard drive is stolen the perpetrator will not be able to read the data.

GDPR compliant

By complying to GDPR standards you will be safeguarding your personal data and meeting your legal obligations.  It makes good business sense to protect your company data so if you do not have in-house IT expertise regarding GDPR compliance seek professional advice.

Small businesses are often a target for cyber criminals as they have more vulnerabilities.  If you want advice on how to safeguard your business contact us on 01603 451810 or hello@adept-it-solutions.co.uk.